Administrative Assistant at Tao Group

Tao Group Hospitality offers competitive benefits for all full-time team members such as:

• Medical, Dental, and Vision Coverage
• 401(k) Retirement Program with Employer Match
• Life and Disability Insurance Plans
• Ancillary Insurance Plans
• Employee Assistance Program
• Fertility & Family Forming Support and Resources
• Pet Insurance
• Employee Discounts
• Time off and much more!

The Administrative Assistant provides high-level support to multiple C-suite leaders at Tao Group Hospitality, including the Chief Administrative Officer, Chief Financial Officer, and Chief Development Officer. This role handles confidential and time-sensitive information with discretion, prepares correspondence and reports, and applies a strong understanding of business practices and procedures. Responsibilities include managing complex calendars, coordinating travel, reconciling monthly expenses, and executing a range of administrative tasks with accuracy and efficiency.

ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:

• Submit supply orders; distribute supplies once received
• Assist in preparing & submitting AMEX expense reports
• May design Power Point slides for presentation
• Maintain executive schedules
• Interact with other executives and department heads for collaboration
• Arrange and book travel as needed
• Schedule interviews and meetings as needed
• Place food/catering orders for Executive Boardroom meetings
• Accept & sign for items and/or packages that are dropped off; advise employees
• Answer phones and properly transfer calls to the appropriate employees and/or departments
• Take messages; pass them along to the appropriate team members and/or departments
• Answer questions about the business and/or give the company’s website for further business information
• Greet and assist internal and external clients and guests
• Prepare various forms, letters, reports, and memos
• Print, fax, scan, file, copy, and bind documents
• Other tasks as assigned daily

EDUCATION/WORKING REQUIREMENTS:

• High School diploma
• At least 21 years of age
• 2 years receptionist and/or administrative experience
• Proficient in Windows Microsoft Office
• Maintain a professional, neat, and well-groomed appearance adhering to Company standards