Event Marketing Coordinator at Tao Group

Tao Group Hospitality offers competitive benefits for all full-time team members such as:

• Medical, Dental, and Vision Coverage

• 401(k) Retirement Program with Employer Match

• Life and Disability Insurance Plans

• Ancillary Insurance Plans

• Employee Assistance Program

• Fertility & Family Forming Support and Resources

• Pet Insurance

• Employee Discounts

• TAO Savings Marketplace

• Time off and much more!

The Event Marketing Coordinator is responsible for coordinating all aspects of marketing events, both at the corporate office and within the venues, from concept development through execution. Responsibilities include, but are not limited to, marketing presentations, production schedules, performer scheduling, décor build-outs, staff uniforms, promotional giveaways, specialty acts, dancers, costumes, and related event elements.

• Conceptualize, plan, and execute layered, themed, sponsored, and promotional events designed to attract local and targeted demographics 
• Execute purchasing, branding initiatives, and sponsorship fulfillment 
• Coordinate and execute partnership, sponsorship, and beverage activations within the venues 
• Serve as the primary onsite contact for internal departments and external vendors during event and activation execution, including décor load-ins, builds, strikes, and load-outs as needed 
• Hire and manage outsourced production crews and vendors for marketing events as required 
• Obtain and evaluate pricing for event assets, including promotional items, uniforms, vendors, labor, and services 
• Secure, transport, and organize costumes, props, swag, and décor for marketing events, photo and video shoots, sponsorship activations, beverage activations, and other marketing initiatives 
• Track event production budgets and resource allocation 
• Submit event-related invoices in a timely manner for processing and payment 
• Create and maintain documentation required for event marketing functions, including purchase orders, inventory sheets, mood boards, sponsorship decks, proposals, and production schedules 
• Maintain inventory and organization of all event marketing assets within the company warehouse 
• Manage graphic design requests for event marketing related projects through the Asana project management system 
• Update Event Operational Notes (EONs) weekly with relevant information regarding upcoming marketing events and initiatives, and participate in scheduled cross-departmental meetings and calls
• Assist and/ or complete additional tasks as assigned.

• Minimum of one to two (1 -2) years of relevant hospitality and event execution experience preferred but not required
• College degree preferred; high school diploma required.
• Hospitality and/or industry experience preferred.
• Proof of eligibility to work in the United States.
• 21+ years of age.
• Maintain a professional, neat, and well-groomed appearance adhering to Company standards.
• Proficient in Windows Microsoft Office and Canva preferred.
• Proven working experience with social media platforms such as Instagram, Facebook, Twitter, Tik Tok, Threads, etc.
• Demonstrable social networking experience preferred
• Excellent copywriting, editing (photo/video/text), presentation, and communication skills
• Positive attitude, detail-oriented with good multitasking and organizational ability
• Demonstrates a keen aptitude for accepting and integrating constructive criticism and feedback effectively.

The work environment characteristics and/or physical demands described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions

• Must have strong problem-solving skills
• Ability to work under pressure and meet deadlines
• Must have good positive energy throughout the day
• Must be able to read the computer monitors and print legibly
• Must be able to sit and/or stand for extended periods of time
• Must be able to move quickly through work and set the pace in the office
• Must be able to push and lift up to 25 lbs.
• Small to Medium office environment
• Office, Casino, Nightclub, Bar, Lounge, and/or Restaurant working environment
• 5-25% Local Travel (United States) 
• Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volume
• May work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be required
• Maintain a professional, neat, and well-groomed appearance adhering to Company standards
• Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
• Ability to maintain a high level of confidentiality
• Ability to handle a fast-paced, busy, and somewhat stressful environment