Payroll Manager at Tao Group

Tao Group Hospitality offers competitive benefits for all full-time team members such as:

• Medical, Dental, and Vision Coverage

• 401(k) Retirement Program with Employer Match

• Life and Disability Insurance Plans

• Ancillary Insurance Plans

• Employee Assistance Program

• Fertility & Family Forming Support and Resources

• Pet Insurance

• Employee Discounts

• Time off and much more!
   

The Payroll Manager is responsible for ensuring the accuracy of preliminary and final payroll reports, time sheets, spreadsheets, funds distribution, assuring compliance with district and county policies, state and federal tax laws and regulations, etc. The Payroll Manager will also respond to inquiries and/or requests for data and/or reports; providing timely and accurate payroll production; and to provide staff assistance to the Director and Vice President of Payroll. 

ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:

• Manage and ensure the accurate and timely processing of payroll on a weekly basis, including wages, garnishments, tips, benefits, and tax withholdings, in full compliance with all applicable federal, state, and local wage and hour laws. 
• Oversee and validate all employee data changes within the payroll system, including new hires, transfers, promotions, and terminations, ensuring accuracy and timeliness of regular and final payroll. 
• Evaluate, audit, and continuously improve payroll, tax, and benefits processes by identifying inefficiencies and implementing best-practice solutions. 
• Process off-cycle and manual payroll checks as required, ensuring appropriate approvals and documentation are obtained. 
• Conduct regular audits of payroll-related records, including weekly and bi-weekly payroll processes, payroll balance sheets, and year-to-date earnings, to ensure data integrity and compliance. 
• Collaborate cross-functionally with Operations, People Practices, and Finance teams to reconcile data, address discrepancies, and ensure alignment across systems and processes. 
• Partner with the People Practices and Benefits teams to support the implementation, optimization, and ongoing enhancement of payroll and benefits systems. 
• Maintain and update payroll systems to accurately reflect employee data, including compensation, benefits, and paid time off, ensuring compliance with both union and non-union agreements.
• Prepare and deliver comprehensive payroll reporting, including weekly, monthly, quarterly, and annual reports such as gross payroll, hours worked, accruals, tax liabilities, and benefit deductions.
• Lead and execute year-end payroll processes, including reconciliations, reporting, and compliance requirements. 
• Investigate and resolve payroll discrepancies by reviewing supporting documentation (e.g., timesheets, leave records) to ensure accuracy prior to payroll processing. 
• Respond promptly and professionally to employee and management inquiries, providing clear guidance and resolution on payroll-related matters. 
• Support departmental and organizational objectives by completing additional duties and special projects as assigned.
   

EDUCATION/WORKING KNOWLEDGE:

• 7 years of experience in payroll, working in a high-volume environment 
• 5 years of experience in managing a team of Payroll professionals
• Experience in management and administration preferably in the entertainment industry, or equivalent combination of education and experience 
• Proficient in Windows Office, Microsoft Office, (especially Excel)
• Knowledge of ADP Smart Compliance and Oracle Payroll a plus
• Working experience of payroll tax at the federal, state and local levels, including quarter end and year-end tax reconciliation
• Prior system conversion experience, a plus 
• Ability to interpret Union Contracts, a plus
   

SKILLS / PHYSICAL DEMANDS / WORK ENVIRONMENT / SCHEDULE
The work environment characteristics and/or physical demands described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions

• Ability to write, read, and verbally communicate
• Must have strong problem-solving skills
• Excellent written and verbal communication skills required
• Ability to work under pressure and meet deadlines
• Must have good positive energy throughout the day
• Must be able to read the computer monitors and print legibly
• Must be able to sit and/or stand for extended periods of time
• Must be able to move quickly through work and set the pace in the office
• Must be able to push and lift up to 25 lbs. with or without assistance 
• Small to Medium office environment
• Office, Casino, Nightclub, Bar, Lounge, and/or Restaurant working environment
• 5-25% Local Travel (United States) 
• Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volume
• May work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be required
• Maintain a professional, neat, and well-groomed appearance adhering to Company standards
• Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
• Ability to maintain a high level of confidentiality
•  Ability to handle a fast-paced, busy, and somewhat stressful environment