Executive Assistant at Tao Group

Tao Group Hospitality offers competitive benefits for all full-time team members such as:

• Medical, Dental, and Vision Coverage

• 401(k) Retirement Program with Employer Match

• Life and Disability Insurance Plans

• Ancillary Insurance Plans

• Employee Assistance Program

• Fertility & Family Forming Support and Resources

• Pet Insurance

• Employee Discounts

• Time off and much more!

The Executive Assistant provides high-level support to multiple C-suite leaders at Tao Group Hospitality, including the Chief Administrative Officer, Chief Financial Officer, and Chief Development Officer. This role handles confidential and time-sensitive information with discretion, prepares correspondence and reports, and applies a strong understanding of business practices and procedures. Responsibilities include managing complex calendars, coordinating travel, reconciling monthly expenses, and executing a range of administrative tasks with accuracy and efficiency.

ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:

• Submit supply orders; distribute supplies once received

• Assist in preparing & submitting AMEX expense reports

• May design Power Point slides for presentation

• Maintain executive schedules

• Interact with other executives and department heads for collaboration

• Arrange and book travel as needed

• Schedule interviews and meetings as needed

• Place food/catering orders for Executive Boardroom meetings

• Accept & sign for items and/or packages that are dropped off; advise employees

• Answer phones and properly transfer calls to the appropriate employees and/or departments

• Take messages; pass them along to the appropriate team members and/or departments

• Answer questions about the business and/or give the company’s website for further business information

• Greet and assist internal and external clients and guests

• Prepare various forms, letters, reports, and memos

• Print, fax, scan, file, copy, and bind documents

• Other tasks as assigned daily

EDUCATION/WORKING REQUIREMENTS:

• High School diploma

• At least 21 years of age

• 2 years receptionist and/or administrative experience

• Proficient in Windows Microsoft Office

• Maintain a professional, neat, and well-groomed appearance adhering to Company standards