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Executive Assistant at USHG

Full Time
Date Posted:
Union Square Hospitality Group (USHG) has created some of New York’s most beloved restaurants, cafes, and bars, which offer outstanding food delivered with our signature warmth and hospitality. Founded by Danny Meyer with the opening of Union Square Cafe in 1985, the company now extends beyond the walls of its eateries.   
USHG has long supported its communities through hunger relief and civic organizations. USHG holds 28 James Beard Awards and numerous accolades for its distinctive style of hospitality.  

 

Who you are:  

The Executive Assistant supports the office of the Founder and Executive Chairman of USHG, providing essential in-person support and high-level administrative excellence. This role showcases expert calendar management and the proactive resolution of logistical challenges. The Executive Assistant embodies USHG behaviors while tackling any task; from planning logistics to facilitating events, serving as a hospitable "front door" for guests and partners. 

What you’ll do: 

  • Consistently support a culture of Enlightened Hospitality
  • Provide strategic support based on an innate understanding of key priorities, objectives, and leadership style.
  • Structure calendar cadence to support long-term business objectives while strategizing and implementing processes to maximize time.
  • Plan and facilitate book signings, speaking engagements, and philanthropic events, providing materials as needed.
  • Research, organize, and plan all travel bookings.
  • Provide in-person support: greet guests, maintain guest lists with accurate details, send invitations, organize swag, and hand-written notes. 
  • Partner with Guest Experience team to extend Enlightened Hospitality to key guests, clients, and friends through coordinating reservations and private event requests.
  • Update contracts on a regular basis, maintain guest lists, and send event invitations when appropriate.
            • Organize receipts and manage all expense reporting.  

            What we need from you: 

            • At least 2 years of experience in an Executive Assistant role or any applicable relevant experience
            • Proficiency in Microsoft Office Suite 
            • Keen attention to detail and the ability to prioritize 
            • Ability to use discretion and maintain highly confidential information 
            • Ability to demonstrate Enlightened Hospitality and our USHG beliefs/behaviors 

            What you’ll get from us: 

            At Union Square Hospitality Group, extending Enlightened Hospitality is at the heart of everything we do. We believe our people are our greatest ingredient. Joining our team means becoming part of a culture rooted in care, creativity, and growth. As an Executive Assistant, you’ll enjoy: 

            • Competitive pay and bonus potential: Annual compensation of $70,000 - $80,000 plus eligibility for a performance-based bonus, with consideration for your experience and impact 
            • Comprehensive health coverage: Medical, dental, and vision insurance, plus flexible spending options for healthcare and dependent care 
            • Time to recharge: Generous paid time off and paid parental leave to support life outside of work 
            • Investing in your future: A matched 401(k) plan to help you grow long-term savings 
            • Peace of mind: Life insurance, employee assistance programs, and exclusive access to primary care, mental health, and other wellness services. 
            • Support in times of need: Access to the USHG HUGS Employee Relief Fund, offering direct assistance to team members facing unexpected hardship 
            • Dining Credit: An annual dining credit to enjoy exceptional meals and experiences at any of our restaurants  
            • Dining Discount: A 51% dining discount across the entire USHG family of restaurants to share unforgettable meals with friends and loved ones  
            • Convenience & flexibility: Pre-tax commuter benefits for transit and parking 
            • Growth and community: Opportunities for learning, mentorship, and collaboration with some of the most passionate people in hospitality. 

            Putting Enlightened Hospitality into Practice 

            Integral to our culture are our six behaviors. Our behaviors guide how we work together. 

            • We play to win with humble swagger. Hospitality is a team sport where everyone deserves an opportunity to thrive and belong 
            • Turn over the rocks and always be connecting dots to build uplifting experiences and relationships 
            • Center the salt shaker with an unwavering commitment to excellence and the values that matter most 
            • Write a great next chapter. The road to success is paved with mistakes well-handled 
            • Bring a charitable assumption and err on the side of generosity 
            • Leave our campsite better than we found it; always responsible for the impact of our wake 

                        

                      *The above represents the expected salary range for this position. Ultimately, in determining your pay, we'll consider your experience and other job-related factors. 

                      The responsibilities outlined above are not exhaustive. This role may be required to take on other duties or projects as necessary to support organizational goals, in alignment with their skills, experience, and the evolving needs of the business.

                      USHG

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